Effective Tender Management
January 3rd, 2010 | 
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Decide whether to tender or not.
Duplicate the required number of copies.
Produce a tender timescale diary.
Safely store two copies for the tender response.
Read the tender document and send off for any relevant reference documents stated in the document.
Log the date of request for this documentation and ensure its speedy receipt.
Decide what team of experts in required to complete the tender.
Circulate reference documentation on receipt.
Call an initial meeting of the tender team.
Formation of Tender Team
This may include input from your design, production, finance, legal, commercial and sales personnel. It is important to include any sales personnel who have knowledge of the client; they are likely to appreciate from their past contact, any requirements the client feels are important. These may not be obvious from, or even stated in, the tender document, but when addressed in your tender are likely to be positively considered. This sets your bid above those of your competitors.
First Tender Team Meeting
The initial meeting agenda:
Read through the tender documents.
Reconsider decision to tender.
Assign different aspects of the tender to appropriate personnel present.
Denote clearly on each copy who is responsible for each item.
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